About IAPG

The Inter-Agency Procurement Group is a network of procurement professionals who share the idea that:

• International NGOs can enhance their influence among stakeholders and increase their negotiating power acting as a group rather than as individuals.
• Collaboration and knowledge sharing in procurement and the supply chain is key to maximizing the capacity of the whole community. Working together in this way will enhance the quality and the cost effectiveness of our actions for beneficiaries.

The Inter-Agency Procurement Group is a group of international NGOs who commit to:

• Share and exchange information amongst members and share business opportunities where possible
• Provide help, advice and support to each other through effective communications.
• Develop links with appropriate academic and professional bodies to enhance training opportunities and to provide learning to the academic world and across our organizations
• Be a collective voice that promotes the interests of the whole community among stakeholders.

Accountability

We are accountable to our Donors, Supporters, the People we serve (Beneficiaries), Suppliers (in the way we conduct tendering exercises and their outcome), Governing Authorities & Laws in countries we work in.

We shall engage in humanitarian supply chain activities as required to the best of our abilities. In doing so we shall:

• Preserve our beneficiaries’ dignity.
• Communicate courteously with Suppliers and Donors/Supporters.
• Deal with our colleagues and fellow IAPG members with respect.
• Abide by the laws and customs of the communities we work with
• Ensure we take into consideration the impact of our activities on sustainable development.

We will adapt to changing circumstances. To achieve this, we shall:

• Constantly develop innovative ways to improve procurement & logistics processes for humanitarian actors
• Overcome risks and logistical challenges to reach those in need, wherever they may be.
• Be responsive to our colleagues to ensure we deliver help to those who need it, when they need it.

Neutrality and Impartiality

When inviting to tenders, we will remain neutral and impartial. We will be independent when taking decisions in the best interests of our beneficiaries and in accordance with Donor’s guidelines.

Integrity

We shall:

• Act with sincerity, honesty and truthfulness.
• Always conduct our work according to best practices.
• Ensure the means we use will be based on the highest moral values.

Co-operation

We will seek to co-operate and co-ordinate with others INGOs and third parties in order to achieve our vision of efficiency & effectiveness in the Humanitarian supply chain.

• To share and exchange information amongst members, providing help, advice and support to each other through effective communications.
• To develop links with appropriate academic and professional bodies to enhance training opportunities and develop skills in the member agencies.
• To encourage links with specialised academic and professional bodies which encompass the needs of the IAPG.
• To identify and form relationships with organisations who can provide advice and assistance to members.
• To engage with institutional donors in development of policy.
• To use working groups to implement the on-going and annual objectives of the organisation.
• To meet 4 times per year to review this process.
• To undertake and share the results of relevant research projects, individually, in sub-groups or otherwise.

Our Fields of expertise

The Terms of Reference (TOR) for the IAPG Coordinator have been set up as follow:

• To draft the agenda for each meeting.
• To review and publish the minutes of each meeting (these will be supplied by the host organisation who will also chair the meeting).
• To coordinate speakers.
• To act as the contact point for IAPG.
• To issue reminders to members.
• To maintain the IAPG contact list to ensure that all members’ details are correct.
• To feed back at each IAPG meeting on anything noteworthy (eg problems, positives, issues that require further discussion).
• To receive e-mails from the IAPG website.